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1. Each employee within a Pima County department that needs
access to ROLS must complete the Recorder's
Subscriber Access User Guidelines form.
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2. Each employee who requests access will be assigned a password
that should not be shared with other employees.
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3. The Subscriber Access User Guidelines form must be signed by
the Department Director.
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4. The forms must be transmitted to the Pima County Recorder's
office as a group, all at the same time.
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5. A memo on the department letterhead signed by the Department
Director, identifying each employee who is to be given access, must accompany
the forms.
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6. Upon receipt of these forms, we will assign each employee
their personal password, and will forward this information to the Department
Director for distribution to your employees.
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7. Requests for access will be accepted only in January and June
of each year.
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8. Departments must notify the Recorder's Office when an employee
who has been provided authorization leaves the department and/or county within
10 days after their last day of employment. Even if an employee is transferring
to another county department, we must be notified.
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